Official Forms, Language and Abbreviations
Completing official forms, application forms and other official documentation requires an understanding of the language involved. Properly understanding the language and what is being asked of you can save a lot of time and inconvenience. As forms are used for a large variety of purposes the language used, is to some extent, unique, however their are a number of common terms which are used.
Some examples are;
Forenames/first name/given name/Christian name (s) - (e.g. Leigh, Leigh Ann)
Middle name - (e.g. Ann)
Family name/surname - (e.g. Rogers)
Age
Sex
Marital status:
Married
Single
Divorced
Seperated (living legally apart from husband/wife)
Widowed (husband/wife has died)
Date of birth
Date of purchase (the date that you bought something)
Address:
Permanent (your usual address in your home country)
Temporary (where you are living at present)
Home (you or your parents home address)
Work (the address of your work)
Tel. No. (telephone number)
Passport No.
Bank Acc. No. (Bank account number)
Your ref: (your reference number in business letters)
Our ref: (the reference number of the company you're writing to)
You will often see the following two expressions:
BLOCK CAPITALS (write in LARGE CAPITAL letters)
PLEASE PRINT (do not use cursive writing)
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Activity
 Download two of the application forms from the links below.
Complete the forms and then show them to someone in the class to check over.
Was it straight forward or did you experience any difficulties in understanding the language used?
Put a copy (either the file or image on Week 3 page of your website.)
Write your experience/feelings in your Reflective Journal.
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Links
http://www.kent.ac.uk/careers/applic.htm this site give tips and advice and how to successfully complete application forms.
Application Forms
Application to study in Canada:
http://www.cic.gc.ca/english/information/applications/student.asp
http://www.cic.gc.ca/english/pdf/kits/forms/IMM1294E.PDF
Application to work in Canada:
http://www.cic.gc.ca/english/information/applications/work.asp
European Studies Application Form
Russian_visa_form.pdf
admissionapp.pdf
individ_appli_form_eng.pdf
musicamp_alberta_scholarship_application_form.pdf
mah_member_application.xls
Glossaries and Abbreviations
http://catalog.ou.edu/current/General_Info_Glossary.htm - This site contains academic terms and abbreviations.
http://www.abbreviations.com/ - This site is a search engine which can help you to understand acronyms and abbreviations by category.
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